Exhibitor
Portal
Information for Exhibitors
All the resources you need to plan your exhibition booth and participation at WATS 2023 follow below.
The 25th World Aviation Training Summit (WATS) will take place at the Rosen Shingle Creek Resort, Orlando, Florida, USA with pre-function activity on Monday 17th April, and conference and trade show on Tuesday, Wednesday and Thursday, 18-20 April.
Goben Convention Services has been appointed as the official contractor for exhibition services, like shell scheme, graphics, carpet, furnishings, extra power drops and internet etc.
Your exhibit lead will receive an email from Goven Convention Services that includes your personalized show code. All information within the email will allow you to retrieve show documents, order online, and submit changes to your order. Click here to login to Goben Convention Services online ordering.
If you have any questions regarding the Exhibitor Kit and the order process, please use the contact details below:
Shipping-Storage-Furniture-Plants-Signs-Labor-Carpet-Cleaning
Stephanie Placeres
T: +1 407-872-2223
F: +1 407-872-864
E: stephanie@gobencs.com
Audio Visual-Custom Booth Builds
Myra Murray
T: +1 407-872-2223
E: myra@gobencs.com
EVENT SCHEDULE
Sunday April 16 - Set-up
- 1100-1800 – Goben Load-in
- 1100-1800 – Self Builds only
Monday April 17 - Set-up
- 0800-1800 – All exhibitor set-up
- 1100-1900 – Registration open
- 1800-1930 – Ice Breaker Reception (cash bar)
Sponsored by L3Harris
Tuesday April 18 - Show Day
- 0800-1900 – Registration open
- 0830-1900 – Exhibition hours
- 0930-1800 – Conference hours
- 1800-1900 – Networking Reception (in exhibition hall)
Including the sponsored Unreal Lounge
Wednesday April 19 - Show Day
- 0800-1800 – Registration open
- 0830-1800 – Exhibition open
- 0900-1800 – Conference hours
- 1545-1800 – Exhibitor Hospitality Afternoon
Thursday April 20 - Show Day
- 0800-1300 – Registration open
- 0830-1300 – Exhibition open
- 0900-1245 – Conference hours
- 1300-2200 – Exhibition tear down
IMPORTANT DATES
MONDAY, MARCH 13, 2023
Shipments can start arriving at Advance Warehouse
FRIDAY, MARCH 31, 2023
Discount deadline orders received with confirmed payment.
MONDAY, APRIL 3, 2023
Discount for ordering power, use code ENWATS25.
FRIDAY, APRIL 7, 2023
Last day for shipment to arrive at warehouse without surcharge.
SUNDAY, APRIL 16, 2023 - STRICTLY ENFORCED
Shipments can start arriving at show site.
Freight & Shipping
If you are planning to ship anything to the show and need assistance, please refer to your Exhibitor Kit for details.
USA – TForce Freight is the preferred show carrier.
www.TForceFreight.com
T: 800-988-9889
Rest of the World – Global Logistics Solutions
Dale Cawdron
T: +11 7931 379083 (24 hours)
dalecawdron@gmail.com
Sponsored Delegates
You have an agreed number of Airline and ATO contacts included in your exhibitor package who you can invite to the event. These will allow your guests to register at the discounted rate of $320 per person, which can be paid by you, the exhibitor, or by the Sponsored Delegate. Please complete this form with the details of those you’d like to nominate and return to fiona@halldale.com as soon as possible.
In-Booth Catering
Entertaining delegates at your booth is one ‘magnet’ that you can deploy throughout the event, or on Wednesday April 19, from 1545-1800 at the Exhibitor Hospitality afternoon.
To order food and beverage options for your booth please click here.
Sales & Contracts
For questions regarding your contract, booth location, floor plan, etc. please contact your sales representative:
The Americas
Holly Foster
holly@halldale.com
+1 813 994 0191
Rest of the World
Jeremy Humphreys
jeremy@halldale.com
+44 (0)1252 532009
Exhibitor Support
For questions related to booth staff passes or exhibition event logistics please contact:
Fiona Greenyer
fiona@halldale.com
Finances & Registration
For questions relating to billing, payments and/or registration queries, please contact our Finance & Registration Manager:
Alexia Mullen
+1 407 322 5605
Finance: Alexia@halldale.com
Registration: registration@halldale.com
