Information for Exhibitors

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All the resources you need to plan your exhibition booth and participation at WATS 2023 follow below.

The 25th World Aviation Training Summit (WATS) will take place at the Rosen Shingle Creek Resort, Orlando, Florida, USA  with pre-function activity on Monday 17th April, and conference and trade show on Tuesday, Wednesday and Thursday, 18-20 April.

Goben Convention Services has been appointed as the official contractor for exhibition services, like shell scheme, graphics, carpet, furnishings, extra power drops and internet etc.

Your exhibit lead will receive an email from Goven Convention Services that includes your personalized show code. All information within the email will allow you to retrieve show documents, order online, and submit changes to your order. Click here to login to Goben Convention Services online ordering. 

If you have any questions regarding the Exhibitor Kit and the order process, please use the contact details below:

Goben Logo

Stephanie Placeres

T: +1 407-872-2223
F: +1 407-872-864

Audio Visual-Custom Booth Builds
Myra Murray

T: +1 407-872-2223


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Sunday April 16 - Set-up

  • 1100-1800 – Goben Load-in
  • 1100-1800 – Self Builds only
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Monday April 17 - Set-up

  • 0800-1800 – All exhibitor set-up
  • 1100-1900 – Registration open
  • 1800-1930 – Ice Breaker Reception (cash bar)
    Sponsored by L3Harris
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Tuesday April 18 - Show Day

  • 0800-1900 – Registration open
  • 0830-1900 – Exhibition hours
  • 0930-1800 – Conference hours
  • 1800-1900 – Networking Reception (in exhibition hall)
    Including the sponsored Unreal Lounge
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Wednesday April 19 - Show Day

  • 0800-1800 – Registration open
  • 0830-1800 – Exhibition open
  • 0900-1800 – Conference hours
  • 1545-1800 – Exhibitor Hospitality Afternoon
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Thursday April 20 - Show Day

  • 0800-1300 – Registration open
  • 0830-1300 – Exhibition open
  • 0900-1245 – Conference hours
  • 1300-2200 – Exhibition tear down


MONDAY, MARCH 13, 2023

Shipments can start arriving at Advance Warehouse

FRIDAY, MARCH 31, 2023

Discount deadline orders received with confirmed payment.


Discount for ordering power, use code ENWATS25.


Last day for shipment to arrive at warehouse without surcharge.


Shipments can start arriving at show site.

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Freight & Shipping

If you are planning to ship anything to the show and need assistance, please refer to your Exhibitor Kit for details.

USATForce Freight is the preferred show carrier.
T: 800-988-9889

Rest of the WorldGlobal Logistics Solutions
Dale Cawdron
T: +11 7931 379083 (24 hours)

Sponsored Delegates

You have an agreed number of Airline and ATO contacts included in your exhibitor package who you can invite to the event. These will allow your guests to register at the discounted rate of $320 per person, which can be paid by you, the exhibitor, or by the Sponsored Delegate. Please complete this form with the details of those you’d like to nominate and return to as soon as possible.

In-Booth Catering

Entertaining delegates at your booth is one ‘magnet’ that you can deploy throughout the event, or on Wednesday April 19, from 1545-1800 at the Exhibitor Hospitality afternoon.

To order food and beverage options for your booth please click here.

Sales & Contracts

For questions regarding your contract, booth location, floor plan, etc. please contact your sales representative:

The Americas
Holly Foster
+1 813 994 0191

Rest of the World
Jeremy Humphreys
+44 (0)1252 532009

Exhibitor Support

For questions related to booth staff passes or exhibition event logistics please contact:

Fiona Greenyer

Finances & Registration

For questions relating to billing, payments and/or registration queries, please contact our Finance & Registration Manager:

Alexia Mullen
+1 407 322 5605


“One of the biggest and best training events for the industry. Great opportunity as well to connect with professionals and vendors.”

“Halldale conferences are the Central Nervous System of the airline training industry. From the big ideas born in the minds of thought leaders to the hands that implement transformational changes, Halldale facilitates invaluable communication between stakeholders in all segments of the industry.”

“A platform at which all involved in Airline training can hear the challenges and successes across all facets of the industry – an invaluable forum for like-minded people to gather at.”

“Great opportunity to acquire knowledge with the best SME in the industry and also to share experiences.”

“I have been coming to Halldale events now for over 10 years and have found them to be excellent in the quality of networking and industry players in attendance.”

“The TOP event for Cabin Crew Training professionals in order to be updated on the latest trends, technologies and methodologies.”

“The TOP event for Cabin Crew Training professionals in order to be updated on the latest trends, technologies and methodologies.”

“Very good event to meet with relevant stakeholders in the aviation training industry.”

“Brilliant event. Well organised and informative.”